When an employee is injured on the job, employers and their insurance companies have numerous responsibilities under the law. One of the most important is reporting requirements. Employers are required under Iowa law to remain compliant with all reporting procedures and deadlines. First, the employer must submit the First Report of Injury after they have received a notification of a work-related injury or accident. After that, the Subsequent Report of Injury (SROI) is required as part of the claims process.
First Report of InjuryAfter an employee has been injured at work, their employer is required to submit a First Report of Injury (FROI) within four days via the Electronic Data Interchange system. If a death or hospitalization of three or more employees occurs, then the employer must submit their FROI to the Iowa Labor Commissioner — and the report must be submitted within eight hours following the incident. Regardless if liability is denied, an FROI must be on file with the Workers’ Compensation Commissioner. If that is missing, the employer will be identified for a late submission and they will receive an additional 15 days to complete the process or face penalties.
Subsequent Report of InjuryAfter the claims process is started and the FROI has been submitted, the employer will have one or more required SROIs to submit via the EDI. These must be filed in a timely manner or they can affect an injured worker’s claim. Some requirements of the SROI that can affect workers’ compensation benefits include:
- Once payments have started, an SROI must be filed within 30 days of those payments being initiated.
- If weekly payments are terminated or changed for any reason, the SROI must be submitted reporting the details of that change and any valid reasons for the change.
- Each year, the employer must file an SROI if the workers’ compensation claim is still open as of June 30th.
- Once payments are terminated, an additional SROI must be filed.
- Once the claim is closed and the worker no longer requires payments, the SROI must be submitted and then a copy sent to the employee.
- If the employee’s original FROI is denied, the employer must submit an SROI reporting such.